Latest News & Awards

Marketing – Social Media
ICOMS Face Stage2 - 05

As part of a comprehensive marketing plan, social media initiatives can drive key messages, action and enable dialogue amongst participant’s pre/during and post conference.

WALDRONSMITH Management recently worked closely with White Social Media and the ICOMS 2015 Organising Committee to implement a comprehensive social media campaign throughout the various stages of ICOMS 2015. Platforms such as Facebook, Linkedin and Twitter were used to highlight key elements of the Conference, including the impressive scientific program, the outstanding destination experience and the valuable opportunity for the Oral Maxillofacial community to engage with colleagues from across the globe.

These efforts resulted in high levels of engagement and enabled the Committee to exceed registration forecasts.

WSM Multi Language Websites

We are pleased to be working alongside the Local Organsing Committee of the Joint World Conference of Social Work, Education and Social Development to be held at the Melbourne Convention and Exhibtion Centre from July 9th-12th 2014.

The Conference expects to attract in excess of 2000 delegates with a considerable contingency attending from the Asia Pacific region and Europe. To enhance the international marketing strategy of the Conference, translation of the website was considered a valuable investment to ensure information is readily accessible to potential delegates.

Liaising with the Organising Committee, translators and our web development team we have been able to provide translation into English, Spanish, French, Simplified / Traditional Chinese and Japanese across the first 4 pages within the website.

A multi language tool has been installed and we created an area in the top right hand corner of the website where a potential delegate can select which language they’d like to view the website in. When a language is nominated, the menu bar updates automatically making information readily accessible. You can click on the Social Work Conference logo above to visit the website to view how easy this process is for potential delegates.

Translation facilities supporting the selection of these languages will also be available up to the time of the Conference.

WSM Technology News

All WALDRONSMITH Management Conference websites launched since 2014 are now fully responsive to the viewing device; be it mobile, tablet, laptop, desktop. With more and more people viewing content on the go, it is imperative that the information given is in the most convenient format available. The new responsive websites automatically scale text, tables, graphics and side bar menu items on any given Conference website to fit the size of the screen. Try out this feature by visiting Our Events section.

EPoster Zone and Advanced Program feature on Web Apps 

In late 2011 we announced the release of our Electronic Poster Zone in conjunction with our Web Based App which have been specifically targeted to provide a solution that met our vast range of client specific requirements and budgets.

We are pleased to announce that our E Poster Zone has been a great success recently for clients such as the Australian and New Zealand College of Anaesthetists at their 2013 Annual Scientific Meeting held at the Melbourne Convention & Exhibition Centre in May for 2000 delegates. Additionally, the Royal Australian and New Zealand College of Obstetricians and Gynaecologists utilised the system at their recent Annual Scientific Meeting held at the Sydney Convention and Exhibition Centre in September 2013.

In May 2014, the Energy Networks 2014 Conference used a Web App with the Advanced Program feature built in. This allowed delegates to browse the Conference program by day, track or room, and easily click to bring up the session name, date, location, session summary and/or speaker abstract, and speakers in attendance (with links to individual speaker biographies).

In 2015, in response to our clients’ needs, we have continued to develop our E-Poster Zone to streamline the viewing process, provide more visual stimulation and to reduce the costly floor space/poster board requirements to ensure posters are an integral element of the conference experience.
It is a web based system that allows your delegates to search via content, theme, author or title as well as perform a key word search and then contacts the author directly. This digitises the entire process and enables you to access via kiosks, touch screens or smartphones and importantly provides an opportunity for additional revenue through sponsorship.

We have shared this development with great success recently for clients such as the Royal College of Obstetricians & Gynaecologists World Congress 2015 in Brisbane for 2400 delegates (click here) and the International Conference on Oral and Maxillofacial Surgery 2015 in Melbourne for 1750 delegates (click here) for more information.

For more details or to view a live demonstration please contact: Gerard Halpin direct on +61 3 9907 8626 or

IGARSS 2013 – International Geoscience and Remost Sensing Symposium


Thank you very much for providing such sterling service as PCO of IGARSS 2013 in Melbourne.

We would like to record our appreciation for the most professional way in which you prepared for this event, from the time of your initial involvement with the Symposium’s bid in 2007. Your commitment over the years to ensuring a successful outcome for this Symposium is testament to your true, professional nature. You addressed the many challenges we faced with grace and good humour and for that, we are most appreciative.

Could you also please pass on our thanks to Michelle, Vicki, Sally and the other members of the IGARSS team at WSM. It was evident to us that you were most genuinely and deeply committed to ensuring that our conference was as good as it could possibly be. In our minds and no doubt in others, it exceeded expectations.

It goes without saying that we would have no hesitation in recommending WALDRONSMITH Management as a PCO. Thank you once again.

Dr Peter Woodgate & Dr Simon Jones – General Co-Chairs, IGARSS 2013

ANZCA 2013 ASM – The Australian and New Zealand College of Anaesthetists 2013 Annual Scientific Meeting


The Australian and New Zealand College of Anaesthetists (ANZCA) recently held its 2013 Annual Scientific Meeting at the Melbourne Convention and Exhibition Centre. The conference team at WALDRONSMITH Management (WSM) worked tirelessly with our Organising Committee to deliver a truly magnificent event, which is supported by our record number of just over 2000 delegates and 150 exhibitors.

The WSM team delivered on all aspects of our meeting in a professional, timely manner and their understanding of the College’s and the Committee’s needs contributed to the success of the event. Their work in overseeing and managing delegates, speakers, exhibitors, venues etc. while maintaining a sound budget, allowed the Organising Committee to concentrate on the detailed nature of the scientific program.

WSM were supportive, flexible and innovative in number of key areas associated with the introduction of new opportunities and new technical requirements for the conference such as a Mobile App and Electronic Posters.

On behalf of the College and the Organising Committee, sincere thanks are extended to our WSM team for all your efforts in delivering a truly outstanding event.

Mr Mark Harrison, General Manager Fellowship Affairs – ANZCA 2013

ICA 2013 – International Congress of Andrology


In February of this year the 10th International Congress of Andrology was held at the Melbourne Convention and Exhibition Centre jointly hosted by the Fertility Society of Australia in conjunction with the International Society of Andrology.

The Congress attracted delegates from over 30 different countries and WALDRONSMITH Management once again provided excellent service in every respect. The experience at WSM helped guide us through the hurdles of a precarious budget to ensure that this memorable event went off without a glitch and that the budget wasn’t compromised in doing so. WSM have done an amazing job with this Congress. Thank you so much for all of your level headedness and support through it all. I don’t think we could have done it without you and the team!

The FSA looks forward to continuing their ongoing relationship with the team at WALDRONSMITH Management.

Professor Rob McLachlan – Convenor ICA 2013

HRIZON – 14th World Human Resources Congress

In Australia for the first time in over 20 years, HRIZON – The 14th World Human Resources Congress was the most significant professional development event for HR, people managers and business leaders in 2012. In excess of 3000 national and international delegates attended the 4 day Congress with over 70 keynote speakers and thought leaders, HRIZON focused on the national and international trends that are changing the way people work and companies operate.

WALDRONSMITH Management was appointed in 2009 to assist the Australian Human Resources Institute (AHRI) with the long term planning and logistics to deliver this truly global event. From assistance with delegate boosting at the 2010 Congress in Montreal, to delegate registration, hotel accommodation management, exhibitor delivery and the onsite management and delivery of an outstanding Congress for all key stakeholders – WALDRONSMITH Management were a true partner to the AHRI Event Management team.

Ms Kryshla Gerbes, Events Manager – Australian Human Resources Institute

From Farm to Fork – MCEC Sustainable Produce Philosophy for HRIZON Gala Dinner

The Melbourne Convention and Exhibition Centre has a simple food and wine philosophy. Think local and support Victorian producers and suppliers that are sustainable. This philosophy was never more evident than at the recent HRIZON World Congress which comprised a sold out seated Gala Dinner for 2,300 Delegates held in 4 bays at the MCEC.

The food sourced from local producers included:

  • Over 200kg of Yarra Valley salmon
  • Over 3,000 heirloom carrots (from Yarra Valley Gourmet Greenhouse)
  • 40kg house made Labna
  • 40kg Yarra Valley goats cheese
  • 2300 chicken breasts (over 500kg) from Bendigo
  • 180kg green peas
  • 180kg gnocchi
  • 270kg field mushroom from Mernda


What a great introduction for interstate and international guests alike to enjoy quality Victorian food and wine from local producers and suppliers.

2009 Association or Government Meeting of the Year

Meetings and Events Australia (MEA) Industry National Awards
MEA Awards Photo 2010 (450 x 300)

WALDRONSMITH Management is pleased to announce it has been awarded the 2009 Association or Government Meeting of the Year for the 8th World Indigenous Peoples Conference on Education at the Meetings and Events Australia (MEA) Industry National awards 2010 held at the Melbourne Convention & Exhibition Centre.

The award recognises WALDRONSMITH Management‘s leadership, achievement and excellent business practise within the Meetings and Events Industry.

WIPC:E was a 5 day Conference, held at Melbourne Olympic Park and Rod Laver Arena, attracting over 3500 delegates from 23 countries representing numerous Indigenous communities.

The Victorian Aboriginal Education Association Inc grounded the conference in community knowledge with over 400 concurrent sessions and key note presentations from world leaders in the field of Indigenous education.

“For over 18 months WALDRONSMITH Management worked with VAEAI developing a strong relationship and demonstrating a capacity to be flexible and respond to any issues that arose. The effective partnership we developed was carried through from the planning stage to the conference itself, where we were impressed by the willingness of WALDRONSMITH Management to ensure that WIPC:E was a success and operated smoothly.” – Lionel Bamblett, General Manager VAEAI.

When receiving the award Managing Director, Kate Smith, thanked VAEAI for entrusting WALDRONSMITH Management with the management of WIPC:E.

“WIPC:E was an outstanding success for VAEAI and importantly a memorable experience for 3500 delegates from across the globe. This event not only had a positive economic impact on the city but also contributed significantly to the global knowledge economy by facilitating meaningful discussion and collaboration with leaders and practitioners throughout the world. The outcome of knowledge exchange is one of the more valuable and meaningful benefits that business events can offer now and in the future”. Kate Smith.

2009 Award MAE Industry Award 2008
MAE Industry Award 2007 MAE Industry Award 2006